Checklist DB 1
[4-3] Timekeeping procedures, such as attendance sheets and supervisory approval, are in place and adequately monitored.[1-1] Responsibilities for recruiting, onboarding, and salary changes are separated from payroll processing and general ledger functions.[1-2] Personnel responsible for hiring decisions are independent of those who handle payroll preparation and distribution.[1-3] Supervision of HR processes, such as hiring, termination, and timekeeping, is distinct from the payroll department to prevent conflicts of interest.[2-1] Written authorizations are required for all hiring, terminations, salary adjustments, and employee benefit changes.[2-2] Management reviews and approves all new employee hires, promotions, and compensation changes.[2-3] Access to sensitive HR records is restricted and regularly reviewed.[3-1] Employee records, including background checks, wage data, and withholding information, are maintained securely and are accessible only to authorized personnel.[3-2] Changes in employment status (e.g., additions, terminations, salary adjustments) are communicated promptly to the payroll department.[3-3] A formal process is in place for reviewing and approving employee benefits such as vacation and sick leave accruals.[4-1] Detailed employment records, including job descriptions and promotions, are documented and maintained.[4-2] Timekeeping procedures, such as attendance sheets and supervisory approval, are in place and adequately monitored.
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Process
