Checklist DB 1
[1-1] The functions of payroll preparation, approval, and distribution are separated among different individuals.[4-3] Payroll disbursements are supervised to prevent unauthorized payments, and any unclaimed wages are returned to the finance department for review.[4-2] Access to payroll checks, signature plates, and the payroll bank account is restricted to authorized individuals.[4-1] Payroll checks or electronic transfers are processed only after management approval.[3-3] Procedures are in place to verify employee benefits, such as accumulated vacation or sick leave, before disbursements are made.[3-2] Completed payroll registers are reviewed for accuracy by an employee independent of payroll preparation.[3-1] Payroll data is reconciled regularly with general ledger accounts and reviewed for any discrepancies.[2-3] Employee access to payroll systems is limited based on job responsibilities and is reviewed periodically.[2-2] Payroll processing is reviewed and approved by a supervisor before disbursements are made.[2-1] Payroll changes, including new hires and terminations, require formal authorization from HR and management.[1-3] Employees responsible for payroll adjustments, such as overtime or bonuses, are independent from those handling payroll distribution.[1-2] Payroll processing is handled by personnel distinct from those responsible for general ledger entries and bank reconciliations.
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